AAAOM Conference and Exposition 2008
Call for Speakers

For the interactive form prepared for receiving Speaker Proposals, see Call for Speakers 2008.

The AAAOM 2008 Conference brings together AOM health professionals and faculty members from throughout the United States, as well as current fellows and master’s students in AOM programs to share a common interest in innovation and excellence in AOM.

In soliciting proposals, the AAAOM Conference Planning Committee (AAAOM-CPC) has the following objectives:

• Build or enhance skills in specific areas of practice, teaching, leadership and personal effectiveness;
• Provide a forum for sharing ideas;
• Build a network of AOM health professionals interested in promoting the field of AOM in America;
• Enhance cross-cultural educational opportunities among all AOM communities within the US as well as offering a forum to expand internationally based educational opportunities.

PROPOSAL CATEGORIES
The AAAOM-CPC will review proposals for relevance to AOM, clarity, ability to obtain CEU approval, and potential to engage participants in meaningful dialogue.

Workshops shall be conducted in the following topic areas (Tracks): (A diversity of subject-matter may be discussed within each Track.)

• Acupuncture
• Internal and Herbal Medicine
• Business/Research/Diversified
• Asian Track

Under the aforementioned Tracks, the following proposal types will be considered.

1. Skill-Building Workshops: The focus for these sessions will be on skill acquisition and active participation. Participants should gain capacity in the ability to provide patient care. The workshops can be proposed for 2 or 4 hour time slots. Abstracts should include the rationale for the workshop, the intended audience, learner outcome objectives and the instructional methods to be used. (Most workshops will be selected from this category.)

   Each 4-hour class will be expected to take a 30-minute break. A minimum of 20 minutes must be allocated to Q & A, unless the presenter facilitates on-going attendee interaction.

2. Case Study and Panels: Case Studies should be designed to explore clinical issues more deeply by encouraging discussion of a real-life experience and pertinent issues. Examples of such cases would be: a successful or unsuccessful attempt to provide patient care, experience with a challenging case, or even overcoming a barrier to professional advancement. The presentation time for a case will be 10 minutes with 20 minutes for discussion. Again, Case Studies will be grouped together as a panel discussion. Case Study abstracts should include the teaching or leadership issue/lesson, a brief description of the case and three discussion questions.

3. AOM Innovations (may be selected for presentation or poster) Three levels of project development are being solicited.
   • Innovative Ideas – Investigators can submit their idea for a promising innovation and gain feedback from other participants who also bring their ideas to these sessions. The abstract must include the following sections: idea, rationale for the idea and/or the local need it is intended to meet, as well as intended methods and evaluation plan as envisioned.
   • Works in Progress – Investigators can submit an innovation that is in progress (can be a pilot study or an ongoing project with partial results). These innovations may be selected for poster or oral presentation. Studies in trouble are welcome here.
   • Completed Studies – Investigators can submit studies with outcome results. These innovations may be selected for poster or oral presentation. Both successful and unsuccessful innovations are welcome.

   Abstracts for Works in Progress or Completed Studies should follow the format: Rationale/Need, Methods, Results and Discussion.

4. Evaluation Process: All submissions will be evaluated for completeness and strength of contribution to AOM as practiced today.

For interactive sessions (workshops, cases, panels), the following criteria will be used in the review of abstracts:

1. Clarity of rationale/purpose for session/case;
2. Clarity of learner outcome objectives for session or case;
3. Clarity of description of interactive activities for participants;
4. Practical significance of topic and skills to Conference participants;
5. Effective use of time;
6. Overall rating of session or case abstract.

For Proposals related to Innovations (Innovative Ideas, Works in Progress, Completed Works), the following criteria will be used in the review of abstracts:

1. Quality of rationale/identified need for innovation (theoretical or practical);
2. Clarity of description of innovation;
3. Originality of innovation and relevance to the Conference;
4. Clarity of methods for implementation and evaluation;
5. Results (if applicable) described clearly with appropriate conclusions;
6. Overall rating of abstract.

QUESTIONS REGARDING THE SUITABILITY OR CATEGORIZATION OF A PROPOSAL:
If you have questions about the suitability of your proposal, please contact the AAAOM Office, Rebekah Christensen, Executive Director, at rchristensen@aaaomonline.org and she will respond or refer your query to our Conference Committee.

PROPOSAL SUBMISSION CHECKLIST

In order to ensure the review of your proposal, you must submit ALL of the following by January 11, 2008, at 5:00PM, Pacific Standard Time. Late applications will not be accepted. Please review each mandatory submission requirement, to assure all documentation is attached. You will be notified of the acceptance/rejection of your proposal by February 15, 2008. If accepted, you must confirm that you will present by February 22, 2008.

• Submission cover sheet (see attached instructions)
• One (1) copy of your proposal/abstract (500-word maximum), sent as a Microsoft Word email attachment. [Insert upload feature]
• One 4-6 line summary description for the above. This description should demonstrate what will be taught and the outcome to be achieved by the attendee.
• One-page biography or curriculum vitae. [Insert upload feature]
• One 4-line summary bio, including all degrees and professional credentials. Your bio should not exceed 125 words.
• Executed Terms, Conditions & General Provisions: Outlined below, (pages 4 - 6 of this document). I have read the terms and conditions for presenting at the AAAOM 2008 Conference. My executed signature (page 6) stipulates that I am in agreement with the terms and conditions as set forth. (Non-executed agreements will not be considered).

  Recording of Workshop: MP3 Audio Recordings are made of each workshop taught. Recording of your class; does not restrict a presenter ’s right to use of the recording made. AAAOM will, upon request, provide the presenter a recording of his/her class.

  • I will allow AAAOM to record my class.
    
    ____________________________________
    Signature of Candidate Presenter
    
    
  • I will not allow AAAOM to record my class.
    
    ____________________________________
    Signature of Candidate Presenter
    
    
• Executed Conflict of Interest form. (Enclosed)

GENERAL PROVISIONS:
(Please complete any requested information and indicate you understand the terms and conditions as set forth.)

WORKSHOPS
Workshops will be conducted for a timeframe consisting of 2 hours, or 4 hours.

• Two-hour workshops occur on Saturday morning after the AAAOM’s Annual Meeting.
• All other workshops shall be 4 hours in duration.
• Workshop monitors, assigned to each workshop, will assist the presenter with onsite needs and will be responsible for the management of CEU sign-in and sign-out sheets.

CONFERENCE ATTENDANCE
Presenters of 4-hour workshops will receive free entrance to the conference.

• Conference Fee for the full conference ranges in price from $425-$575 at this time, but could increase.
• Pre- and post-conference classes are not included. If presenters choose to take pre- and/or post-conference classes, they must register and pay the published registration fees.
• Presenters attending other conference classes must register for, sign in and sign out of, classes to receive CEU’s.
• Presenters shall receive CEU’s for teaching a workshop.

ANNUAL AWARDS BANQUET and OVERNIGHT REIMBURSEMENT
Presenters of 4-hour workshops will receive:

• One free ticket to the Annual Awards Banquet at a ticket price of $75 each.
• One overnight for each 4-hour segment taught.
  Presenters are required to make their own room reservation, BY THE PUBLISHED EARLY-BIRD DEADLINE, and will be reimbursed by AAAOM for room and tax only for the established conference rate.
• Presenters teaching for less than four hours will not receive overnight lodging compensation from the AAAOM.

TRAVEL

• Presenters of 4-hour workshops that require air travel to and from the conference will receive a $250 travel stipend to offset travel expenses; airline tickets regardless of cost will not be reimbursed and no other travel compensation will be provided. [International travel will be evaluated on a case by case basis by the conference committee.] The stipend is paid post-conference but can be issued pre-conference upon request.
• Presenters of 2-hour workshops, or that appear as panalists, will receive a $150 stipend and no other travel compensation will be provided.
• Presenters may receive payment of their travel stipend, prior to the conference, by submitting a copy of their paid airline reservation document to the AAAOM office.
• Presenters not requiring air travel will not receive a travel stipend.
• Presenters driving to the conference will be reimbursed for 24 hours of onsite parking for each class taught.

HONORARIUMS
Honorariums will be extended on a NON-CASH BASIS ONLY and will be awarded in the form of a new membership in the association, or the extension of a current membership.

• Presenters of 4-hour workshops will receive the equivalent of a one-year annual professional membership in AAAOM at a value of $250.00.
• Presenters of more than one 4-hour workshop will receive an additional $350 honorarium or a free booth for displaying their products or services.
• If a business member is making a presentation, they shall receive a $250 reduction of contracted booth fees or a new/extended business membership.
• Presenters of 2-hour workshops will receive a 6-month membership or membership extension in AAAOM.
• Presenters that do not qualify for membership in AAAOM will not be extended any other form of compensation.

Presenters may not submit claims covering any expenses that are not outlined above. AAAOM will make payment of presenter compensation on the terms identified and agreed to at the proposal submission stage only.

Compensation Summary: (Will not exceed the cash & non-cash values shown.)

Four-Hour Workshop

Free Conference Attendance Value: $425-$575
(No Pre- Post-Conference Classes
One Overnight: $184 (Room/Tax Only)
One Banquet Value: $75
Travel Reimbursement: $250 (Total)
Honorarium (Non-Cash): One Year Membership/Renewal in AAAOM (Value $250)
Total Value: $1184-$1334 est.

Two-Hour Workshop

Free Conference Attendance Value: $425-$575
(No Pre- Post-Conference Classes)
Travel Reimbursement: $150 (Total)
Honorarium (Non-Cash): 6-Month Membership/Renewal in AAAOM (Value $125)
Total Value: $700-$825 est.

OTHER

Product and/or Service Announcements
Presenters will not be allowed to promote products or services during their presentations. If workshop attendees make product or service queries, the presenter must defer response to the query until the completion of the class. Presenters found disobeying this rule will not be invited as a return presenter and will not be reimbursed for any compensation as outlined.

Proposal Submission Deadline: (January 11, 2008)
If a would-be presenter’s application package (inclusive of all information requested) is not received by the due dates indicated, the proposal will not be considered by the 2008 AAAOM-CPC.

If selected as a presenter, I agree to submit materials to the AAAOM office by the deadline dates listed below:

• March 31, 2008: Workshop Outline and Various Disclosures required for obtaining CEU Approval. (These requirements will be provided immediately following notification of acceptance to present.)
• June 30, 2008: Workshop Handouts for Electronic and/or Hard Copy Binder.

---

"In submission of this abstract, I, the undersigned, have completed all required information, and have read and agree to the terms and conditions as set forth above, including the travel and compensation package identified."

For your proposal to be considered, you must sign below signifying that you are in agreement to the terms and conditions listed.

______________________________________________________
Print Name

Date: ___/___/___

______________________________________________________
Signature

If any information is missing, we will be sending an e-mail advising you that your incomplete submission will not receive consideration until all information has been submitted.

The AAAOM Conference Committee will be notifying all persons submitting proposals by February 15, 2008.

If selected, you will have until February 22, 2008 to accept AAAOM's offer to present at our 2008 Conference and Exposition (October 16-20) at the Westin North Shore in Chicago, Illinois.

--The AAAOM 2008 Conference Committee